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A destination wedding requires wedding couples and their guests to stay in the area for a few nights.
There are many things to consider, like distance to the airport, price, distance to the venue ( unless venue and accommodation are the same ), privacy, etc...
Read more about the options on our accommodations of your wedding plan page on this website.
It's best that all guests stay in a limited number of accommodations, because it will save on transport, limits the risk of guests arriving late on your wedding day, and helps to optimise the ambiance within the group.
Guests who stay in the same accommodation as the bride, can also book our hairdresser and/or make up artist service.
So the question arises "how to organise the choice and booking of accommodations in the most convenient way ?
That why we've created Yoep-A ; Your Online Event Planner - Accommodation booking system.
Yoep-A is very easy and user friendly ;
go to www.yoep-a.eu
Enter your arrival and departure date
Enter the Yoep-A password that we have created for your wedding
Click on the "show accommodations" button
Yoep-A will now show the accommodation(s) selected by the wedding couple, each with detailed information.
the "view photo's" button opens the photo gallery of the accommodation
the "book" button opens a list of room types in the chosen accommodation
Choose the number of rooms you're interested in, and the system will show the price based on default occupation.
Changing the occupancy for a room, immediatly results in an updated price.
If you're satisfied with the booking suggestion, click on the "book" button to proceed.
Click on "continue" to start the booking process, which atarts by showing you an overview of your booking.
If you agree, click on the "checkout" button to proceed.
In the personal details form, enter your name, invoice address, select a payment method and check the terms and conditions checkbox.
Click on the "preview booking" button to proceed, and you will once more be shown a overview.
Proceed to the secure online payment system to pay a deposit to guarantee your booking.
When paid, you will receive an e-mail copy of your booking request.
The accommodation manager receives a copy of your request and will process your request within 3 working days, by confirming your request, and you will be notified of the confirmation by e-mail
If the accommodation is fully booked, or your requested room type is not available, then the accommodations manager will send you an e-mail denying your request, possibly including a suggestion for another room type. If you agree with the suggestion, we change your booking, if not your booking request is cancelled, and your deposit refunded.
Sometimes these e-mails arrive in your spam box, so please make sure to check there as well.
Either way, on the Yoep-A home page you can always ;
view the status of your booking by entering your e-mail address
Request a copy of your booking status by e-mail
The Yoep-A system is also equipped with an intranet, which wedding couples can use to view if, and where their guests have booked.
This makes it very easy to plan the wedding day, knowing who's staying where and for how long, without the necessity of calling everybody.
To access the intranet, you need to go to the Yoep-A intranet url, and enter your e-mail and your intranet password.
For security reasons, you're only shown the booking, without any credit card or payment data.